Annual Parish Meeting

The Annual Parish Meeting (APM)

A parish meeting is a meeting made up of the local registered electors in a particular parish and is held to discuss 'parish affairs' which have no statutory definition. Parish affairs can be any item or topic that relates or affects to the parish of Palgrave. It is an ideal forum for the parish council to engage with local residents.  It is also the ideal forum for residents of Palgrave to voice their views and concerns.

The public have a statutory right to attend the parish meeting but only registered electors at a parish meeting have the right to vote at the meeting 

The date for the 2025 Annual Parish Meeting was  Friday 2nd May at 7pm in the PDCC hall.  The draft minutes of that meeting are now published.

We welcome as many residents as possible to attend the annual APM. Refreshments will be served after the meeting for those wishing to partake. There is no need to confirm your attendance. However if you are unable to attend but would like to bring a matter to the attention of the meeting please email the Clerk to the Parish Council: palgravepc@gmail.com.

An invite to the 2025 meeting is available to download using this link as required a minimum of seven working days prior to the meeting. 

All Parish Councils in England are required by law to hold an Annual Parish Meeting between March 1 and June 30 each year (both dates inclusive) and must not start before 6 o'clock in the evening or be held in premises licences for the sale of alcohol. The meeting allows the Parish Council and local Community Organisations to explain what they have been doing over the past year and what plans they might have for the coming year.    It is also the forum for electors to have their say on anything which they consider is important to the people of the parish.  

Anyone may attend but only registered electors may ask questions. An elector may also make suggestions and comment on anything pertinent to the people of Palgrave - this will be welcomed and it is the whole purpose of the meeting.  Normally the Chairperson of the Parish Council will chair the meeting otherwise the meeting will elect a Chairperson from amongst those electors present.  

It is also usual for Parish Councillors to attend and speak as necessary but the purpose of the meeting is to enable the electors to have their say. Councillors will listen and as electors themselves, also have the opportunity to raise questions and make comments if they wish.

Public notice of the meeting must be given at least seven clear working days beforehand and must specify the time and place of the intended meeting, the business to be transacted at the meeting; and be signed by the person or persons convening the meeting.

The Chair of the parish council, if present, must preside at a parish meeting or the Vice-Chair in their absence. If none of the above are present the parish meeting must appoint a person to take the chair of that meeting.